Posts Tagged ‘visual communicators’

What Personal Touches Are You Doing To Increase Attendance At Your Conference or Events?

Wednesday, October 14th, 2009

There are many ways to communicate with your potential conference attendees that it’s very easy for the information being communicated to be lost or forgotten because of the use of traditional communication methods. To separate your communications from the traditional ways, personalize the information. Incorporating personalized information into your communication efforts will help with increasing attendance at your conference. Encourage potential attendees to engage with the information they are receiving by using pURL’s, twitter, and facebook.

PURL’s
Personal URLs are perfect for potential attendees to interact with the marketing materials. For example, as you send out your save the date postcard, you can send along with it a PURL for the recipient to log on to. On their personal page, you can have them register early, fill out a questionnaire, or have them choose or suggest topics that they would like to have covered during the conference. By allowing the attendee to participate during the pre-conference stage, the conference value and attendance will increase.

Twitter
During the pre-conference stage, you can begin to setup #hashtags for your conference on Twitter. Invite possible attendees to follow your conference twitter account to receive instant updates about the conference and to begin conversations about what they would like to see at the conference and to start networking with other attendees.

Twitter can be used during the conference as well to let attendees provide their own personal views on subjects and to strike up hot topics throughout the conference. Have the speakers setup their own accounts so they can get involved with conversations through twitter.

For more information, check out our newsletter on Twittering your Annual Conference.

Facebook
Setting up a group on Facebook for your conference is a great tool. As you add friends to the group, you can gauge the potential for attendees at your conference. Utilizing the upcoming events tool, the group will be notified about key dates for the conference.

Check out this blog post about using Facebook for your organization.

Registration Offers
Who does not like a discount or special offer? Why not offer a discount for early registration using PURL’s? Provide special offers to your Facebook Fans who participate in discussions. Conduct contests through Twitter during the conference where you provide information or clues only seen through your Twitter updates.  Providing more options for early registration and participation in pre and post conference sessions will encourage members to take advantage of the situation and in turn it will help with conference attendance and late registration because we know “it’s not just a trend, it’s a fact.”

By incorporating these personalization tools, you will help with the overall value of the conference, but more importantly it will help increase your attendance.

Rottman Creative Group

Fill Your Empty Seats with RCG’s Exclusive Marketing Planning Package

Tuesday, October 13th, 2009

We’ve been giving you guys tons of tips and how-tos about conference marketing, and now its time to help you put it all together and fill those empty seats at your next conference.

“We cannot adjust the wind… but we can adjust the sails.”  Unknown

This marketing plan package equips association and non-profit executives with the tools and knowledge to fill the empty seats. This package is especially designed for:

  • Associations and non-profits with a limited staff
  • Organizations not meeting their attendance goals
  • Organizations with an In-house marketing team that needs a fresh set of eyes to review currents strategies

We are only offering this special package in the first quarter of 2010. If you want to reach your conference attendance goals for next year, then check out the details and special price for the workday sessions and remote guidance provided in our exclusive Marketing Planning Package.

Rottman Creative Group

Three Key Facebook Features Nonprofits Should Use

Thursday, July 16th, 2009

Facebook Tools

Facebook’s popularity is still growing at exponential rate. Is your nonprofit taking advantage of this gold mine?

Here are three key features that can help your organization get the most out of Facebook:

Key Feature #1: Pages

Facebook has introduced Fan Pages for businesses and organizations, whereas, profiles are meant for individuals. From your Facebook Fan Page you can build community and increase communication with your members by posting updates, sharing pictures, blogging and interacting with your fans. It can also be helpful in recruiting volunteers, raising money and essential networking. It is free to set up a Facebook Fan Page. The only commitment your organization will have to make is one of committing time to create the page and keep it active.

RCG Facebook Fan Page

Key Feature #2: Causes

Facebook has a diverse group of users who want to use their Facebook for various reasons. To help users get just what they want out of the social networking site, Facebook has allowed other companies (or web geeks) to create Applications which users can download to their profile. These thousands of applications include games, ways to share music or pictures, quizzes, polls, and lots more. The one that nonprofits need to be aware of is Causes. Instead of us telling you what they do, here’s a snippet from their website:

“Causes offers nonprofit organizations of every budget size, staff capacity, and issue area access to Facebook and MySpace, which between them have over 400 million monthly unique visitors. Facebook, the world’s “stickiest” site, sees over 100 million people log in on a daily basis. Beyond the sheer reach of these social networks, Causes provides nonprofits with specialized tools for spreading awareness, building community, fundraising, circulating petitions, and promoting other actions. Whether you want to reach out to a new supporter demographic, expand your donor base, engage and mobilize existing supporters, or spread the word about your incredible work, Causes is a platform for efficiently and effectively achieving those goals.”

The Causes website has a wealth of information for nonprofits interested in using their platform, including everything you need to know to get started, success stories from other nonprofits, and information on corporate and foundation matching grants.

Key Feature #3: Events

Besides allowing users to manage their contacts and multimedia, Facebook has a feature which allows users to create events and invite guests. You can customize the event, edit its privacy settings, invite members (you can also invite members not on Facebook through email) and add pictures or video. After creating the event, you can send reminder messages to your guests, monitor RSVPs, and interact with guests via a comment section.

Rottman Creative Group

Direct Mail + Social Media Marketing = Fundraising Success!

Tuesday, June 16th, 2009

easy tips to help nonprofits

To compliment our recent Whitespace Newsletter about conference marketing success by integrating direct mail and social media, we put together a few tips for our nonprofit friends who are slightly more interested in fundraising.

We’ve put together 4 easy tips to help nonprofits:

  • Engage previous supporters
  • Find new prospects
  • Convert prospects to donors
  • Raise more money without greatly increasing your budget

Tip #1

Let supporters know about your presence on social networking sites. In addition to finding supporters on Facebook and LinkedIn with your current email list, you can also inform them about connecting with the nonprofit through these channels with short blurbs on direct mail pieces, emails and the organization’s website.

Tip #2

Respond to feedback from social networking sites, and share it with supporters who are likely keeping up with the organization through direct mail or email. The nature of social networking is that it allows users to provide instant feedback – the good, the bad, and sometimes the ugly. We’re not going to touch on how to handle the bad or the ugly, but we think you should sing the good feedback from the rooftops! Well, not exactly, but we do recommend you share it on direct mail pieces and emails, just like any other testimonial.

Tip #3

Integrate the campaign logo and theme across all mediums. Some organizations feel that their online marketing has to have a different “brand” than the rest of their marketing. This has potential to confuse the audience. We recommend using the same logo and theme for your fundraising campaign, despite how you are communicating with potential supporters. However, this does not mean you can use the exact same message, word-for-word on your direct mail piece as used on the nonprofit’s Facebook Fan page.

Tip #4

A popular trend (and useful tool) on Twitter is to tag posts with a hash tag (#), plus a keyword. This helps identify what the post is about, but also makes it easy to find when conducting searches. One of the most popular tags is #charitytuesday. This tag is used, you guessed it, on Tuesdays. Twitter users will post something about their favorite nonprofit and include this tag, hoping that the post will help raise awareness.

Alerting Twitter followers about upcoming direct mail pieces will peak their interest and let them know you need their help in raising awareness about the campaign. This is a great opportunity for nonprofits during a fundraising campaign with the potential to encourage matching gifts and referrals.

Rottman Creative Group

Engaging Younger Association Members Using Social Media

Wednesday, April 29th, 2009

Engaging Your Younger Members

There were countless great discoveries and advancements in 2008, but one that peaks our interest is about changes seen in usage of social media. Social media sites experienced exponential growth in 2008. In addition to seeing a continual growth in usage, many social media sites are also having a shift in their user demographics.

Let’s take a quick look at some stats from 2008 for the increasingly-popular Facebook. We’re choosing to examine Facebook because it is one of the largest social networking sites with over 200 million users around the world; therefore, we feel confident that whatever assumptions we make from Facebook’s stats, will be true other social media sites.

  • By mid-2008 the fastest growing age demographic was 35-54 year olds
  • The 24-35 age population doubles every 6 months
  • Over 66% of all Facebook users are over the age of 21


What can we take away from these numbers?

First, social media is obviously not just something for teenagers. Second, more young professionals and Gen-Xers found their way in the jungle of social media. They figured out the tools, downloaded apps, learned new lingo and joined the online conversation…or in many cases, started new conversations online. These are people who are full of energy and want to get involved in worthy organizations, say, like your association or nonprofit!

Identify networks of users and online conversations that make sense for your organization. Ask yourself what is it about these social media/networking sites that are attracting millions and millions of people? Take it a step further and brainstorm how you can join the party in effective and strategic ways to help engage younger members.

We’ve come up with a few tips to help you engage younger members of your association through the wonderful world of social media.

Social Networking

If you hang out with a group of young adults between the ages of 21- 34, you’ll notice an interesting trend. They are more likely to say, “I’ll Facebook you”, instead of asking for a phone number or email address. Social networking sites, like Facebook, give users the ability to communicate with others, share pictures, videos, blog posts, articles of interest and more. Users can also create events and invite others. A major benefit is that it allows users to keep lots of information in one place, combined with a simple way to communicate with others. Create a Facebook page for your association, and use it to inform younger members about upcoming events, share your newsletters and any other organization news, add videos and pictures and show a little bit of personality and passion – two of the most attractive qualities young professionals enjoy in any group they associate with.

Through trial and error, young professionals are setting the etiquette for balancing their personal life and professional life using social media tools. LinkedIn is considered the professional version of Facebook. It allows users to interact with each other and share information, but it has the reputation of being more serious about networking and being a place for people to build community around their career.

Multimedia

There are several sites that allow you to share multimedia with others. Nearly everyone has at least heard of YouTube and Flickr, which allow you to post and share videos and pictures. Creating an account for your organization with each of these sites is free, and allows you the opportunity to allow younger members to watch videos from previous events – which may help them RSVP to your annual conference; or, allow them to see all the great photos from the last event they attended.

Blog

Whether it is a new product, a restaurant, an event or your organization – young professionals are going to Google it before giving it a try. In addition to wanting more facts about their new item of interest they also what to get a “feel” for it before they make a decision. We recently read a statistic that said nearly 40% of consumers place more trust, and have a more positive view of brands that have a blog. There are several guides with tips on how to start a blog, if you don’t already have one. Besides posting news information about your organization, make it social as well by sharing pictures, videos and information your younger members may find interesting. Not all blog posts have to be serious and directly related to your organization’s mission – they can be fun, with the sole purpose of trying to engage readers.

At first glance it might seem like some of these suggestions don’t directly relate to your organization’s mission, and might even seem like a waste of time. But, this is how your younger members are using social media to interact with everyone (and every organization/business) that is important to them. Understanding how your younger members consume, manipulate, produce and communicate information through social media will bring you much closer to understanding them, and how to get them more involved in your organization.

For more tips on using social media, check out these blog posts:
Social Media Goes Corporate
Fitting Social Media into Your Schedule
Managing Your Professional Relationships
Using Twitter at Your Annual Conference
Twitter to the Rescue

Rottman Creative Group

Three Easy Steps to Energize Local Visibility

Tuesday, April 21st, 2009

3 Steps

Many associations and nonprofits have service areas that stretch far beyond their “hometown”, but that doesn’t excuse them from striving to build a vibrant, healthy reputation among the local population. Regularly communicating who you are, what you do, why you do it, and how your association makes a difference, can make a strong impression on the local community – which is comprised of potential sponsors, partners, volunteers, members and other valuable connections.

Many organizations are familiar with traditional means of PR, but are still a little uncertain how to take advantage of social media. Reaching out to your community through local websites and blogs is an easy, powerful, and often free way to increase visibility. Here is a simple three step process to help your organization seize rich, local PR opportunities.

Step 1: Scope out local blogs and websites.

You’re probably already familiar with the local newspaper and other print publications, therefore step it up a notch and search for online news sources. The first step to starting a local PR campaign is to identify where your audience is already having online conversations and where they are going to get information.

Spend an hour or two browsing the websites of your local newspaper and TV stations. You may be lucky enough to find a guide to your area’s best blogs. If not, specifically look for news that is being pulled into their website from local blogs. It is becoming very common for traditional media companies to aggregate information from smaller, topical, local blogs that are run by citizen journalists.

The first place you should start is with local business-focused websites. Regardless of your organization’s mission and reach, the common factor between you and the community is that you employ members of the community and conduct business with other local businesses. Secondly, start looking at topical blogs and websites.

Make a list of the blogs and websites that you feel have the best chance for promoting your organization’s news. Be sure to single out the contact person for each website you identify as having potential for your organization’s message.

Step 2: Send 1-2 press releases a month to local news sites.

All the local news and information sites you’ve identified need new, regular content since they likely update daily, and they will gladly welcome any news-worthy information or story you pass along to them. Also, one of the great benefits of a press release is that you have control over what information is shared. You will find that some websites may simply post your information (or a shortened version of it), which is typical for many print publications as well. But many blogs prefer to make their posts more personal, and may offer the opportunity to have a key staff or board member be a guest blogger.

It’s imperative that you follow basic guidelines of telling a compelling story with a strong news angle in each of your press releases. To increase the chances of your information being published on the websites you contact, make sure it is relevant to your audience and answers the 5 Ws: who, what, where, when, and why. Remember to include plenty of contact information.

Step 3: Add a news section to your website.

News pages are a great way to manage content about events, sponsorships, and all forms of company news. It can become a place where local media outlets can depend on getting the latest information about your organization. In addition to being an invaluable communication tool, it is a great opportunity to boost credibility and return the favor of linking to the websites that post your information.

A sound local PR strategy can go a long way in boosting local recognition and enhancing credibility for any association or nonprofit, especially if you are intentional in seeking out online hotspots for your community. While it’s fresh on your mind, jot down a couple of topics for upcoming press releases and start your search for relevant websites.

Rottman Creative Group

What is that font??

Tuesday, March 24th, 2009

I recently began a project that involved incorporating a logo that used a font I was not aware of. I went through the motions of trying to match the font with ones that I thought would match. I had no luck getting a complete match. So I did my usual; search google for the answer. Google pointed me in the direction of myfonts.com.

Myfont Website

There is a section on myfonts.com that is labeled, “WhatTheFont”. It was exactly what I needed. All I had to do was upload the file or a picture that was taken and myfonts.com would send you back the possible fonts used. My font was recognized instantly and I was able to continue with my project using the correct font.

If there is a font that myfonts.com can not recognize, there are forums you may post your image to and have others around the world attempt to identify the font.

Myfont iPhone App

There is also an application for the iPhone that you can download and use right from your phone for instant use. You snap a picture of the font, upload the image, and if your font is recognizable, it will be identified.

Rottman Creative Group